Data Management and Lease Administration

Lease Harbor's legacy began with web-based lease administration software. Our system provides full-featured, 100% web-based data management and lease administration functionality with the flexibility to manage any type of asset. This functionality integrates seamlessly with our lease accounting and task management features.

Lease Administration Software

Using our system, clients have significantly reduced the amount of time spent completing common functions related to the administration of their lease, real property and equipment portfolios. This results in accurate data management used to produce accurate accounting.

Our system offers a rich set of data management and lease administration features including:

  • General information – common fields for leased, owned, subleased, or any other type of asset
  • Client-specific information – unlimited custom data fields with data type validation
  • Multi-point mapping
  • Configurable notification of upcoming critical dates
  • Organization of lease records into groups using client-defined hierarchy such as region or department
  • Subrecords - parent/child relationships for organizing asset portfolios where master agreements are involved
  • Base rent/expense schedules with automated proration
  • Expense cash stream calculation and reporting
  • Payments and invoicing feeds with ERP system linkage
  • Filterable audit trail reporting to support SOX compliance efforts
  • Flexible user security model by record group and fields
  • Retail console including percent rent and sales tracking

Common fields include:

  • Key dates
  • Contacts
  • Documents
  • Options
  • Clauses
  • Security deposits
  • Recurring and one time expenses
  • Allocations
  • Log items
  • Space utilization
  • RE tax
  • Size change
  • Expense item responsibility